Congratulations! You got your first big break at work and your first assignment is leading a team meeting. You’re in the big leagues now.
Whether you’re leading an in-person, socially distanced meeting, or your on everyone’s favorite digital meeting platform–Zoom–it’s up to you to make this teamwork.
As usual, I’m here to help you navigate this new opportunity. So grab a pen or keyboard to take notes and get ready to become a meeting guru.
Take your time getting started
Everyone is happy to be at your meeting, so spend ample time chit-chatting at the beginning. Use this time to work out the bugs if you’re on a digital meeting. Remember, everyone is here for you so they’ll be happy to wait for you to start.
Begin by thanking everyone for attending your “required” meeting. You’ll make everyone feel like they had a choice. They’ll appreciate the recognition.
Use the first few minutes to get a feel for what everyone thinks you should cover in the meeting. You don’t actually have to talk about any of their suggestions in the meeting, but getting that input from your team early on makes everyone feel included.
Once the last few stragglers join you, go ahead and start your meeting.
Kick your meeting off with a game
Nobody wants to get straight down to business. That’s why it’s important to have a fun get-to-know-you game ready to go.
My go-to game is “Tell us something interesting about yourself.” It’s always a winner because people love getting put on the spot to talk about themselves. Give everyone 60 seconds to talk. Don’t go in any particular order and call on people at random. Keep them guessing.
If you want to be a good leader, you should play first. Tell your team your most interesting story–bonus points if you can name-drop a celebrity or entrepreneur. It’s okay if you go over the 60-second limit because you’re the leader, and everyone is dying to learn more about you.
Cram in the rest of the meeting
If you can’t give everyone a turn at the game, no worries. You can always finish if you have extra time at the end of the meeting.
Oops! Looks like you’re already a little bit behind. Go ahead and talk about the real reason you’re all here. This is where you get to the meat of the meeting. Follow your agenda and cover everything you planned to say. Ask everybody to hold their questions until the end, but if somebody raises their hand, stop what you’re doing and answer them. You don’t want to be rude.
Create a list of topics for your next meeting
As you speed your way to the end of your meeting, make sure to leave a little extra time for questions at the end.
If nobody asks any questions immediately, don’t worry. Sometimes people are shy. Wait in silence for at least 120 seconds before saying anything else. This also gives you time to remember anything you meant to include but didn’t.
When you finish the meeting, have your team make a list of things you need to talk about next time. Apologize for not getting around to anything your teammates suggested this time.
Close the meeting
Make sure everyone knows what their homework is for next time. People want something to do so they feel like they’re part of the team.
Thank everyone again for coming to this required meeting, and dismiss.
Congratulations to you again. You have just run a super-productive meeting and everyone’s life is better because of you.
This article is fictional, satirical, and humorous. Any information presented is not meant to be taken as real advice. Please exercise judgment.